Print. Fold. Bind. Mail.

Newsletter, Catalog and Brochure Printing and Mailing

In-house since 1989
SOC 2 Type 2 audited
100+ 5-star reviews

What's Included

What we handle, from the first proof to USPS entry:

Printing. Brochures, newsletters, catalogs and self-mailers in full color or black and white, digital or offset. Our color presses include the Xerox Iridesse and Xerox Versant, and black-and-white newsletters and member statements run on the Xerox Nuvera.
Binding and folding. Catalogs and booklets are saddle-stitched on our Horizon StitchLiner Mark III or perfect bound on our Sterling DigiBinder. Self-mailer newsletters are folded and sealed with USPS-compliant wafer tabs, and brochures are folded for an envelope or to mail on their own.
List processing. We standardize every address with CASS processing and run NCOA processing to update the addresses of people who have moved. If you send your own suppression file, we apply it.
Personalization. Names, member numbers, renewal dates or a territory rep can change on every piece, from a newsletter address panel to a catalog cover, with variable data printing.
Addressing and inserting. Every piece carries the Intelligent Mail barcode that USPS automation prices require. Brochure packages are machine-inserted with a letter and reply card on our Pitney Bowes DI2000 inserter, matched piece to piece when the contents are personalized.
Presort and USPS entry. We presort your list for USPS presort prices below single-piece retail, prepare the postage statement, and enter the mail at the Lakeland BMEU, the Tampa P&DC or the Mid-Florida P&DC under our own USPS mailing permit. If your organization holds a USPS nonprofit authorization, we file it on every postage statement.

Formats, Binding and Postage

The format you pick drives the binding, the postage class and the unit cost.

Piece	How we produce it	Good to know
Brochure in an envelope	Tri-fold, half-fold or double-parallel, inserted in a #10 or 6x9 envelope, often with a personalized letter and reply card	Mails at USPS Marketing Mail or First-Class letter prices
Self-mailer newsletter or brochure	Folded and sealed with USPS-compliant wafer tabs, no envelope	Mails at letter prices when it meets USPS letter-size rules; larger folds mail as flats
Saddle-stitched catalog or newsletter	Stitched on our Horizon StitchLiner Mark III	Mails as a USPS Marketing Mail flat, postage quoted per job, unless a small booklet meets USPS letter-size rules
Perfect-bound catalog	Bound on our Sterling DigiBinder	Mails as a USPS Marketing Mail flat; postage quoted per job
Annual report or member statement	Printed, often with variable data, then folded and inserted in an envelope or bound as a booklet	Statements of account must mail First-Class; reports can also mail at Marketing Mail prices
Jumbo postcard	Printed on both sides at 6.25x11 or 9x12, with no envelope or assembly	Mails as a USPS Marketing Mail flat, or as EDDM under our own USPS mailing permit, entered at the Lakeland BMEU
Nonprofit mailings	Any format above	Nonprofit USPS Marketing Mail prices with your organization's own USPS nonprofit authorization
Files and lists	Print-ready PDF with bleed, and your mailing list as a CSV or Excel file	Check your artwork with our free file check before you send it

How It Works

Request a quote. Tell us the format, page count, quantity, mail class and in-home date through the quote form, or call (863) 687-6945. If the page count is not final, we quote two or three scenarios.
Send your files and list. We check your print-ready PDF and run CASS and NCOA processing on your mailing list before anything prints. On a typical B2C list, about 94% of records pass address validation, and about 98.5% of those validated records are deliverable after NCOA processing.
Approve the proof. You see a digital proof of every component and an addressed sample showing the indicia, barcode and address block. Nothing prints until you sign off, and catalog proofs can include a stitched dummy on the production stock.
We print, bind and finish. Your pieces are printed, then folded or bound, inserted where needed and addressed.
We presort and mail. Your mail is presorted to the finest tier your list qualifies for, trayed, documented and entered with USPS under our own mailing permit, and you get confirmation when it drops.

Turnaround: production typically takes 5 to 7 business days from proof approval, then First-Class Mail delivers in 3 to 5 business days and Marketing Mail in 3 to 10 business days after USPS entry; plan backward from an in-home date with our free mail date planner.

Newsletter, Catalog and Brochure Mailing FAQ

How much does it cost to mail brochures, newsletters or catalogs?

Postage depends on size and mail class. At the Presort Mixed tier, a letter-size newsletter or a brochure in a #10 envelope mails at the Marketing Mail letter price of $0.467 per piece, or at the 1-ounce First-Class letter rate of $0.707 per piece (USPS Notice 123, effective July 12, 2026). Flat-size catalogs and newsletters are quoted per job, because their postage depends on weight. Printing, binding and mail preparation are priced in an itemized written quote.

How long does a newsletter mailing take from approval to in-home?

Production typically takes 5 to 7 business days from proof approval. After USPS entry, First-Class Mail delivers in 3 to 5 business days and Marketing Mail in 3 to 10 business days, which USPS does not guarantee.

What is the minimum quantity for a brochure, newsletter or catalog mailing?

There is no hard floor on quantity for a mailing. USPS presort prices start at 200 pieces for Marketing Mail and 500 pieces for First-Class Mail, and print-only orders start at 250 pieces. For machine folding and inserting, the economics generally favor 1,000 pieces or more; below that, hand assembly is often more cost-effective.

What is the difference between Marketing Mail Flats and Periodicals for a catalog?

Marketing Mail Flats is the default for catalog drops. Periodicals is for publications issued at a regular frequency to a list of subscribers or requesters, and advertising may not exceed 75% of the content in more than half the issues in a 12-month period, so a catalog made mostly of product listings does not qualify. Periodicals prices are lower per piece, but a publication needs USPS authorization and has ongoing reporting requirements.

Do I need my own USPS nonprofit authorization to mail at the nonprofit rate?

Yes. The nonprofit authorization (NPA, issued on PS Form 3624) belongs to your organization, not to the permit holder, so mailing under our permit does not supply the rate on its own. We can help eligible 501(c)(3) and similar organizations apply; until USPS approves the application, a drop mails at commercial Marketing Mail prices. Once the NPA is issued, we file it on every postage statement, and you do not need a permit of your own.

Can MPA handle a recurring quarterly or monthly newsletter program?

Yes. Quarterly church newsletters, monthly association updates and annual reports tied to a fiscal year-end all run on a recurring cadence. We build a production calendar with you at the start of the program, so the files, list updates and mail date for every issue are set in advance.

How do I send you a mailing list securely?

Through our SOC 2 Type 2 audited data intake portal. HIPAA-protected files use a secure SFTP drop. We document chain of custody from intake through USPS induction.

Alec Boye, President, Mail Processing Associates|June 8, 2026|Updated October 3, 2026

Guide: Newsletter, Catalog and Brochure Mailing in Detail

A printed newsletter, catalog or brochure still gets handled: households read 51% of the advertising mail they receive, and 61% of it gets at least some attention (USPS Household Mail Survey 2025). Advertising mail sent to existing customers does better: 64% of it is read, against 36% of the mail sent to prospects (same survey). A newsletter or catalog sent to your own donors, members or customers is that kind of mail.

What Are Newsletter Mailing Services?

Newsletter mailing services take a print-ready newsletter file into the USPS mail stream: printing, folding and tabbing or inserting, addressing from your list, presort and entry with USPS. The biggest postage question is whether the piece mails as a letter or a flat. A folded self-mailer or a stitched booklet mails at letter prices when it meets the USPS standards in DMM 201.3.14 (folded self-mailers) or 201.3.16 (booklets): no more than 6 by 10.5 inches, 1/4 inch thick and 3 ounces. An 8.5x11 sheet folded to 5.5x8.5, or a digest booklet of that size within those limits, can qualify. An 11x17 sheet folded to 8.5x11, or an 11x25.5 sheet letter-folded or Z-folded to 8.5x11, is too large for letter size and mails as a flat.

Postage and printing are the two cost levers, and the format decides which one is larger. These are typical 2026 per-piece ranges:

Job Type	Quantity	Print + Lettershop / piece	Typical Postage / piece	All-In Range / piece
8-page self-mailer newsletter, full color	5,000	$0.42 to $0.58	$0.257 Nonprofit MM or $0.467 Marketing Mail Letter Presort Mixed	$0.68 to $1.05
12-page newsletter, full color	10,000	$0.52 to $0.72	$0.257 Nonprofit MM or $0.467 Marketing Mail	$0.78 to $1.19
24-page catalog, 5.5x8.5 saddle-stitched	5,000	$1.10 to $1.45	Marketing Mail letter if it meets the USPS booklet standards, otherwise a flat; quoted per job	$1.10 to $1.45 plus postage (quoted per job)
48-page catalog, 8.5x11 saddle-stitched	10,000	$1.85 to $2.45	Marketing Mail Flat, quoted per job	$1.85 to $2.45 plus flat postage (quoted per job)
Tri-fold brochure in #10 envelope	10,000	$0.32 to $0.46	Marketing Mail Letter Presort Mixed at $0.467 or FCM Presort Letter Mixed at $0.707	$0.79 to $1.17

Ranges quoted above use USPS Notice 123 rates effective July 12, 2026, and the all-in column adds the print and lettershop range to the postage shown in the same row. Every job is priced in an itemized written quote that separates printing, data, mail services, and postage; your final pricing depends on paper weight, color coverage, quantity break, and whether you qualify for nonprofit authorization. Request a custom quote for exact pricing on your spec.

Postal Classes for Bulk Mail

The postage class can nearly triple the postage line on the same letter-size newsletter. At the Mixed tier (USPS Notice 123, effective July 12, 2026), the Nonprofit Marketing Mail letter price is $0.257 per piece, the commercial Marketing Mail letter price is $0.467 and the First-Class letter rate is $0.707.

Nonprofit Marketing Mail

With your organization's own USPS nonprofit authorization, the nonprofit price saves $0.210 per piece against commercial Marketing Mail, or $2,100 on every 10,000-piece newsletter drop.

Marketing Mail Flats and Bound Printed Matter

Flat postage depends on weight, presort tier and entry point, so we quote it per job. Large runs dropped at destination facilities can earn destination-entry discounts. A permanently bound catalog, especially one too heavy to mail as a Marketing Mail flat, can also mail as Bound Printed Matter (BPM), a USPS Package Services product priced by weight and zone; we quote it when a catalog qualifies.

First-Class Mail

First-Class Mail suits time-critical newsletter work, such as an annual report tied to a board meeting or a member renewal notice. USPS forwards First-Class Mail to people who have moved at no extra charge. Marketing Mail is forwarded only when the piece carries an ancillary service endorsement such as Forwarding Service Requested; without one, USPS disposes of pieces it cannot deliver as addressed.

Current prices for every class are listed in USPS Notice 123, the price list for the Domestic Mail Manual.

Why Choose MPA

One Facility, One Quote

Data hygiene, prepress, printing, finishing, lettershop and presort happen in the same building in Lakeland, Florida, and one itemized quote covers the job from data intake through USPS entry. We present your mail under our own USPS mailing permit, entered at the Lakeland BMEU, so no consolidator is accumulating a truckload before your mail moves.

Credentials and Compliance

35+ years in business; more than 700 lifetime business customers; businesses served in all 50 states; 5.0 stars across 100+ verified Google reviews; SOC 2 Type 2 audited; HIPAA-compliant data handling; Veteran-Owned Small Business. We provide documentation on request for procurement teams.

Catalog, Brochure, and Newsletter Mailing by Audience

Nonprofits, churches and associations: donor newsletters, member newsletters, association quarterlies and annual reports go to house lists, and direct mail averages a 9% response rate on B2C house lists, against approximately 1% for email marketing (ANA Response Rate Report). See our nonprofit direct mail page for sector-specific guidance.
Schools and continuing education: course catalogs, summer-camp guides and program brochures can reach every address in a service area with EDDM (Every Door Direct Mail), or go to a custom list of past inquiries and parents. EDDM postage through MPA runs about $0.31 per piece, and because we mail EDDM under our own USPS mailing permit, a district-wide guide is not held to the retail limit of 5,000 pieces per ZIP Code per day.
B2B companies: distributors, manufacturers and equipment companies mail printed catalogs when a dense product line needs side-by-side reference.
Health plans and insurers: open-enrollment brochures, benefit summaries and member newsletters that carry protected health information run under our HIPAA-compliant data handling.

Newsletter vs Catalog vs Brochure: Picking the Right Format

Pick a newsletter when you have a recurring story to tell: donor impact, member updates, organizational news. A self-mailer drops the envelope and the inserting pass from the budget.
Pick a catalog when readers need to browse and compare a product line, a class list or a curriculum.
Pick a brochure in an envelope when the piece carries a personalized component (a renewal notice with the member's expiration date, a benefits summary tied to a policy number, a sales letter with a specific offer). The envelope reads as personal mail and keeps the variable content private until it is opened.
Pick a jumbo postcard when the message is short and you want every address on chosen carrier routes: mailed as EDDM, it needs no list, no envelope and no assembly.

For deeper coverage of one format, see our B2B catalog production guide, and the direct mail marketing hub for how newsletters and catalogs fit a multi-touch campaign.

Get a Quote

Request a custom quote for catalog, brochure, or newsletter mailing, or schedule a call to walk through format and postal-class options for a specific campaign.

Author: Alec Boye, President, Mail Processing Associates. Last updated 2026-10-03.