HIPAA-Certified Healthcare Print & Mail

HIPAA Certified Printing & Mailing for Healthcare.

Patient statements, EOBs, billing inserts, and appointment reminders — produced under independently verified security controls with 24-48hr turnaround. Your patients' data protected at every step.

HIPAA

Certified

24-48hr

Statement Turnaround

35+

Years / Est. 1989

Get a HIPAA-Certified Quote (863) 687-6945
We Understand Healthcare

Your Vendor's Compliance Gap Is Your Liability.

One compliance failure from a print vendor can mean six-figure fines, OCR investigations, and reputational damage that takes years to recover from. Your patients trust you with their most sensitive information. Your print and mail partner should earn that same trust.

HIPAA Isn't Optional

Every vendor handling PHI needs a BAA and real controls — not just a checkbox.

Billing Cycles Don't Wait

24-48 hour turnaround on recurring statement runs. We meet your deadlines.

One Vendor, Full Accountability

Print, data processing, inserting, and mailing — all under one HIPAA-certified roof.

Compliance You Can Verify

HIPAA Certified Printing — Not Just "Compliant."

Most print shops claim HIPAA compliance. Few can prove it. MPA is a HIPAA certified print and mail vendor with independently verified security controls — not a checkbox exercise, but continuous monitoring through Vanta.

HIPAA Certified — Independently verified through Vanta with continuously monitored security controls

Business Associate Agreements — Executed with every healthcare client, as required by HIPAA

Physical & Technical Safeguards — Restricted facility access, encrypted file transfer, background-checked staff

Chain-of-Custody Tracking — Every piece tracked from data receipt through USPS entry and secure destruction

HIPAA Certified - Powered by Vanta

Independently Verified

Security controls continuously monitored through Vanta — not a one-time checkbox.

BAA

Included

24/7

Monitored

Public

Trust Page

Verify at trust.mailpro.org

$1.5M Average HIPAA Breach Settlement

The cost of working with a non-compliant vendor isn't hypothetical. The HHS Office for Civil Rights has levied over $142M in HIPAA penalties since enforcement began. Your print and mail vendor is a Business Associate — their compliance is your responsibility.

MPA eliminates vendor compliance risk — HIPAA certified + BAA included

What We Print & Mail

Healthcare Communications. Done Right.

From recurring patient statements to one-time campaigns — every piece produced under HIPAA-certified protocols with full chain-of-custody tracking.

Most Requested

Patient Statements

Recurring billing statements with variable patient data, account balances, payment history, and custom messaging by balance tier.

Explanation of Benefits

EOB mailings with detailed claim information, provider details, and member-specific benefit summaries. Multi-page capable.

Billing Inserts

Statement stuffers, payment plan notices, and promotional inserts. Selective inserting based on patient data — different inserts for different segments.

Appointment Reminders

Postcards and letters for appointment confirmations, recall notices, annual wellness reminders, and preventive care campaigns.

Compliance Notices

Privacy practice notices, HIPAA breach notifications, consent forms, and regulatory mailings with proof-of-mailing documentation.

Variable Data Printing

Every piece unique — patient names, balances, provider info, barcodes, and QR codes. Printed on our Xerox Iridesse production presses at full speed.

Get Your Healthcare Quote

Learn more: Printing Services for Healthcare Providers →

Secure Process

From Data to Delivery. Every Step Protected.

Our end-to-end workflow is designed for healthcare from the ground up — not a general print shop with HIPAA bolted on.

01

Secure Transfer

Patient data transmitted via encrypted SFTP or secure file portal. No email, no exceptions.

02

Data Processing

NCOA address updates, CASS certification, deduplication, and variable data composition — all in-house.

03

Print & Insert

Produced on Xerox Iridesse presses in our restricted-access facility. Intelligent inserting matches documents to patients.

04

Mail & Destroy

USPS presort for maximum savings. Confirmation reports provided. All PHI securely destroyed after mailing.

Why MPA

Built for Healthcare. Not Adapted for It.

HIPAA

Certified

BAA executed with every healthcare client

500+

Clients

Trusted by organizations nationwide

35+

Years

Trusted by 500+ organizations since 1989

10M+

Pieces/Year

Production capacity for any volume

Why Healthcare Organizations Switch to MPA

1 Vendor

Print, data processing, inserting, and mailing — all under one roof. One BAA, one point of contact, one invoice.

All-In Pricing

No surprise fees. Paper, printing, inserting, postage — every cost itemized upfront so you can budget accurately.

24-48hr

From approved file to USPS entry. We match your billing cycle — daily, weekly, or monthly production runs.

Let's Talk

Get Your Healthcare Quote

Tell us about your print and mail needs. We'll provide a detailed, HIPAA-certified proposal within 1 business day.

BAA Included

Business Associate Agreement executed before any PHI changes hands

All-In Pricing

Print, data processing, inserting, postage — every cost itemized upfront

100% Accuracy Guarantee

If we make an error, we reprint and remail at our cost — no exceptions

Prefer to talk?

(863) 687-6945

Mon-Fri, 9am-5:30pm ET

HIPAA Certified · BAA Included · Veteran-Owned

Your information is secure. We never share contact data.

Request Received!

We'll have your quote within 1 business day.

Healthcare Print & Mail FAQs

Is MPA HIPAA certified?

+

Yes. MPA is HIPAA certified with independently verified controls through Vanta, a leading trust management platform. We execute Business Associate Agreements (BAAs) with every healthcare client. All PHI is handled under strict chain-of-custody protocols with encrypted file transfer, restricted access, and secure destruction after mailing. You can review our security controls at trust.mailpro.org.

What is the difference between HIPAA compliant and HIPAA certified?

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HIPAA compliant means an organization follows HIPAA rules — but anyone can claim compliance. HIPAA certified means those controls have been independently verified by a third party. MPA is HIPAA certified — our security controls are continuously monitored and verified through Vanta. You can see the proof yourself at trust.mailpro.org. This distinction matters because your organization is liable for your vendors' compliance gaps.

Can you print variable data on patient statements?

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Yes. Our Xerox Iridesse production presses handle high-volume variable data printing — every piece can have unique patient data, account balances, payment history, barcodes, QR codes, and personalized messaging. We process data files in-house and can accommodate any statement format.

How do you protect Protected Health Information (PHI)?

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PHI is protected through multiple layers: encrypted SFTP file transfer, restricted facility access with badge entry, background-checked and HIPAA-trained staff, chain-of-custody tracking on every job, and secure destruction of all data and materials after mailing completion. View our full security controls.

What is the turnaround time for patient statements?

+

Standard turnaround is 24-48 hours from approved file to USPS entry for recurring statement runs. We understand healthcare billing cycles and can accommodate daily, weekly, or monthly production schedules. Rush service is available when needed.

Can you handle daily or weekly recurring statement runs?

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Yes. We support daily, weekly, bi-weekly, and monthly production schedules for recurring statement runs. Files can be transmitted via encrypted SFTP on your schedule, and we process and mail within 24-48 hours of receipt. Many of our healthcare clients run weekly billing cycles with standing production orders.

Do you handle return mail processing?

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Yes. We process returned mail and provide updated address reports through NCOA (National Change of Address) processing. This helps keep your patient database current, reduces waste, and improves delivery rates on subsequent mailings.

Can you insert multiple documents into one envelope?

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Yes. Our inserting equipment handles multi-piece mailings — statements with billing inserts, EOBs with benefit summaries, or any combination of documents. Selective inserting based on patient data is available, meaning different patients can receive different insert combinations in the same run.

Do you work with healthcare organizations outside Florida?

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Yes. We serve healthcare organizations nationwide. Files are transmitted securely to our HIPAA-certified facility in Lakeland, FL, printed and processed, then entered into the USPS mail stream for delivery anywhere in the United States. Many of our healthcare clients are based outside Florida.

Your Patients' Data Deserves Better Than "We're Working On Compliance."

MPA is HIPAA certified today and ready to sign a BAA today. Our security controls are independently verified and publicly viewable. Let's talk about your healthcare print and mail needs.

Get Your Quote (863) 687-6945
HIPAA Certified | BAA Included | Veteran-Owned | Nationwide Service